Frequently asked questions
Find all the answers to our frequently asked questions here. Presenter guidelines and conference terms and conditions can be found further down the page.
Conference program
The conference program has been released! Visit the program page to view the details. Take advantage of the search function to find sessions that interest you. Log in to your Oxford Abstract account to bookmark your favorite sessions. Please note that the program is subject to change. Presenters should make themselves available for the entire conference.
Conference venue
This year's conference will be held on the 30th of September to the 2nd of October at the University of Adelaide’s National Wine Centre of Australia. Set in the Adelaide Botanical Gardens, this world-class interpretive and educational centre is situated within walking distance of Adelaide’s CBD.
Event address: Corner of Hackney Rd &, Botanic Rd, Adelaide SA 5000
Network event
In addition to the two-and-a-half-day conference program, delegates are invited to attend an evening networking event on 30 September. Join colleagues for drinks and canapés at the National Wine Centre of Australia — an iconic South Australian venue showcasing the state’s world-class wine industry.
This relaxed gathering offers an opportunity to reconnect with peers, build new professional relationships, and sample a selection of South Australia’s finest wines. Music will be provided by Amicus Strings.
Attendance at the networking event is included in the conference registration fee for all delegates.
Start and finish times
Wednesday 30th September - 9:00am - 5:30pm. Network event - 5:30pm - 7:30pm
Thursday 1st October - 9:00am - 5:00pm
Friday 2nd October - 9:00am - 1:00 pm
2024 conference
Keen to get a feel for the conference? Check out the details of our 2024 event here
Presenter information
Presenters have been emailed with instructions for uploading presentations ahead of the conference. Didn't receive the email? Get in touch with us at ayjc2026@swin.edu.au
Presenter facilities
All conference rooms are equipped with video projectors and screens, integrated audio systems with speakers and wireless microphones.
Presentation time allocation
- Oral presentations are allocated 20 minutes including question time
- Symposia are allocated around 60 minutes in total, including discussion/question time
- Panel discussions are allocated between 45 and 60 minutes in total including discussion/question time
- Workshops are allocated 60-120 minutes in total including discussion/question time
Submitting your presentation
All presentations will be loaded onto the conference laptops in advance. You will therefore not need to bring your own laptop to present.
We ask that you submit your presentation through our online presentation portal by Sunday 27 September 2026. The presentation portal (Dropbox) is now available.
PowerPoint (.pptx) is our preferred format. Further information about the submission process will be provided shortly.
Please ensure that any videos, audio or other embedded content is included with your presentation and works correctly before submitting it.
Submission file naming convention
To help us manage and organise the large number of presentations we will receive, all files must be named using the following format:
Session number – surname of first presenting author – short title
For example: 7A-mcivor-youth justice.pptx
Please use the session number provided in the conference program. The surname should be that of the first author presenting the paper, followed by a short, recognisable version of the presentation title. Please do not include the full presentation title in the filename. A short title is sufficient.
If you are unsure of your session number, please contact us at ayjc2026@swin.edu.au before uploading your presentation.
Please submit only one file per presentation
You don't need to wait until the deadline to submit your slides. If your presentation is ready, we encourage you to upload it now.
Early submission will give us time to check that files have been received and are accessible before the conference.
Please also ensure that you make only one submission per presentation. Multiple side decks are not permitted.
If you need to make a change to your presentation after you have submitted it, please contact us at ayjc2026@swin.edu.au.
We can then advise you on the best way to provide the updated file.
On the day
Please arrive at your session room 10 minutes before the session begins.
When you arrive, please meet your session chair at the front of the room, near the lectern. This will give you an opportunity to introduce yourself to the chair and make sure everything is ready before the session begins.
There will be a roving AV technician and conference volunteers available throughout the conference to assist with any technical issues.
Your presentation will already be loaded onto the laptop in the room, so there is no need to set up your own device. If you wish to use a clicker to change slides we recommend bringing your own.
A few other things to note
Photography may take place during conference sessions. Presentations will not be recorded or published by the conference.
If delegates would like a copy of your presentation following your session, they are welcome to approach you directly to request one.
We encourage you to take a moment before the conference to familiarise yourself with your presentation time and location. The conference program will also provide the full session details. The conference program is available now via the conference website. You can also find it here.
If you have any questions about your presentation or the arrangements outlined above, please contact us at ayjc2026@swin.edu.au.
Session chairing responsibilities
Session chairs will be allocated by the conference committee. Chairing a conference concurrent session involves keeping the event running smoothly, and on time. The session chair is responsible for managing the schedule, introducing the presenters, facilitating audience questions, and maintaining a professional and inclusive environment.
- Oral sessions are allocated a chair by the the conference organising committee
- It is the responsibility of the submitting author to allocate the role of the presentation chair to a member of the symposium. However, a committee chair will also be allocated to your session to introduce your symposium.
- It is the responsibility of the submitting author to allocate the role of the chair to a member of the panel. However, a committee chair will also be allocated to your session to introduce your panel.
- Workshops will be allocated a chair to introduce the facilitator. The workshop facilitator will run their session
Presenters should arrive at their designated room 10 minutes prior to the commencement of the session to meet your chair, familiarise yourselves with AV, session protocol, etc.
Further information
Insurance
Conference registration fees do not include insurance of any kind. We recommended you take out personal travel and medical insurance when you register for the conference and book your travel which includes loss or damage of personal possessions, including loss of hotel payments and registration fees through cancellation. The conference organisers do not take responsibility for participants failing to arrange their own insurance.
Accommodation
This year we have partnered with Accommodation Link to provide delegates with discounted accommodation close to the conference venue. Visit the accommodation page for all the details.
Terms and Conditions
See below for event and presenter terms and conditions.
Event Terms and Conditions
1 Registration and Ticketing:
- By registering for our event, you agree to abide by these terms and conditions.
- Tickets can be transferred and refunded under certain circumstances. Contact the conference organiser for details.
2 Payment:
- Payment can be made online through the registration portal.
- All prices include applicable taxes and processing fees.
3 Attendee Responsibilities:
- Attendees are expected to conduct themselves respectfully and professionally.
- Unlawful or disruptive behaviour will not be tolerated, and organizers reserve the right to remove attendees in violation of the code of conduct.
4 Intellectual Property:
- All intellectual property rights for conference materials belong to the Australasian Youth Justice Administrators and Swinburne University of Technology.
- Attendees may not reproduce, share, or use conference materials for commercial purposes without written consent.
5 Privacy Policy:
- We collect and process personal data in accordance with Swinburne University of Technology's Privacy Policy, which can be found at https://www.swinburne.edu.au/privacy/
- Oxford Abstracts also collects information required to process registrations and issue tickets. Oxford Abstract's privacy policy can be found at https://oxfordabstracts.com/privacy-policy/
6 Cancellation and Changes:
- In the event of conference cancellation or rescheduling, attendees will be notified promptly.
- Refund policies for cancelled or rescheduled conferences will be communicated at that time.
7 Liability and Disclaimers:
- Speaker cancellations or changes to the program may occur, and we are not responsible for any inconvenience this may cause.
8 Force Majeure:
- In the event of unforeseen circumstances beyond our control (e.g., natural disasters), Swinburne University of Technology will make all efforts to reschedule or refund tickets, but we are not liable for any resulting losses.
9 Contact Information:
- For inquiries, concerns, or requests related to the conference, please contact us at ayjc2026@swinburne.edu.au.
10 Acceptance of Terms:
- By registering for this event, you acknowledge and accept these terms and conditions.
Presenter Terms and Conditions
1 Presenter Responsibility:
- By submitting an abstract for our event, you agree to abide by these terms and conditions.
- All presenters are responsible for ensuring that they have obtained any necessary ethical approvals and approvals from relevant governing bodies to present their research or content.
2 Compliance with Applicable Laws and Regulations:
- Presenters must adhere to all applicable laws, regulations, and guidelines governing their research or content presentation. This includes compliance with ethical standards, human subject protections, and any other relevant laws.
3 Liability:
- Presenters are solely responsible for any legal or ethical issues arising from the content they present. The conference organisers will not be held liable for any breaches of ethical standards, laws, or regulations by presenters.
4 Verification:
- The conference organisers reserve the right to request documentation or evidence of ethical approval and relevant permissions from presenters. Failure to provide such documentation may result in the withdrawal of the presentation.
5 Confidentiality:
- Presenters should be mindful of any confidential or sensitive information they may present and take appropriate measures to protect the privacy and security of such data. Any breaches of confidentiality will be the responsibility of the presenter.
6 Changes to presentations:
- Presenters should inform the conference organisers of any significant changes or updates to their presentations, especially if these changes impact the ethical or regulatory status of their work.
7 Acceptance and registration:
- Presenting authors must register by the stated deadline to secure a place in the program.
- Acceptance to present does not mean free registration. All presenters are required to pay the presenter fee.
- Failure to register usually results in removal from the schedule.
8 Acceptance of Terms:
- By submitting a presentation for this event, you acknowledge and accept these terms and conditions.
Join our mailing list
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Get in touch!
Or contact the event organisers at ayjc2026@swin.edu.au or +61 3 9214 6222